Office 2016: Why It May Be Time to Upgrade

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Microsoft has released an upgraded version of its software suite Office 2016. While this version may look similar previous ones, the upgrade, which includes Word, Excel, PowerPoint, Outlook, OneNote, Access and Publisher, ushers in with some important changes with a focus on easy collaboration.

Here are some of our favourite features of Office 2016:

1. Integrating with the cloud

Office 2016 has embraced the cloud. Using OneDrive, Microsoft’s storage system, you’re able to pull up Word, Excel and PowerPoint files from anywhere, on any device. You’ll never worry that you left an important document on your desktop at work and the building is locked for the night.

2. Seamless working across devices

Because you can access OneDrive across multiple devices, you can create and edit documents on your computer, tablet or smartphone (or all three) using the Office apps. If you start the document on your desktop at work, you can pick up exactly where you left off at home on your smartphone.

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3. Co-authoring documents with coworkers in real time

The upgrade includes the ability to work on the same document, at the same time, as a colleague in Word and PowerPoint if its saved on SharePoint or OneDrive. This is particularly useful if you work remotely but need to edit an important document in collaboration with a coworker. There is a real-time typing feature (where you can see the edits as they are being typed), but currently that’s only an option in Word and not PowerPoint.

4. Sending large files using OneDrive

It’s now possible to send large files directly from your document by simply clicking a button within the program. When you send files from Outlook, email attachments are converted into an email link that’s synced to a OneDrive account.

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5. Skype integration

Within the desktop version of each program, you can easily launch a Skype call or IM conversation, or start screen sharing without opening a new window or breaking your workflow. It’s ideal for when you have a quick question for a colleague while working to finish a presentation on a tight deadline.

What to consider before upgrading

Before upgrading your whole company to Office 2016, take the time to test out the new programs and make sure they flow well with your existing software. You may already be using a different cloud storage system and don’t want to switch over.

Keep in mind that if you already have an Office 365 subscription, you can upgrade at no cost; you just need to install it. If you’re interested in signing up for Office 365, let us know and we’ll set you up and install the upgrade.

Want to learn more about the Office 2016 software suite and find out if it’s a fit for your business?

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Topics: Cloud, Business Continuity