TWT Blog

How to Save Money (the Right Way) on IT Services


Small businesses are always looking at ways to minimize costs without compromising on quality and reliability. IT services are essential to the success of your business, but that doesn’t mean you need to pay an arm and a leg for efficient systems and intuitive products.

By educating yourself on new technologies, purchasing the right hardware and taking a proactive approach to managing your IT needs, you’ll reduce your monthly bill and have more time to focus on your own business goals.

3 tips for saving money on your IT services bill:

1. Ditch your old systems and embrace new technologies.

Just because your company has used clunky Nortel phones for a decade doesn’t mean you’re stuck with them forever. Try switching over to VoIP, which stands for Voice Over Internet Protocol. Instead of making calls over a landline, you make calls using data over the internet. If you’ve ever tried Skype, you’ve already used the technology.

Beyond the initial cost of the phones, you pay a low monthly fee that usually includes unlimited long distance. It’s also easy to forward your calls to a smartphone, letting you do business from anywhere in the world.

To pay less for email, try a hosted exchange like Microsoft’s Office 365 or Google Apps for Work. When it comes time to purchasing new hardware (something most companies have to do at some point) invest in computers and a server that will serve you over the long term. A high quality piece of hardware will cost less over time because you’ll deal with fewer server crashes and see an increase in productivity because of faster computers.

2. Try apps for free before committing to buying.

There are hundreds of useful web-based apps and programs out there to help you with online accounting, file sharing, conferencing, scheduling, project management, communication and more. We’re huge fans of Slack, a communication and project management tool. Many of these apps have free versions, while others require a fee to access the best features. But you won’t know what you like until you try it via a free trial.

Harvest and FreshBooks both offer online accounting, time tracking and invoicing, but maybe you’ll prefer one interface over the other.

Beyond the convenience of trying a web-based program for free, there’s the benefit of being able to simply cancel your service and try a different — and possibly cheaper one — instead.

3. Embrace the cloud, or at least part of it.

Using the cloud for hosted exchange email or a program like Slack reduces your need for a server, a big investment for any business. It’s also significantly cheaper. While you may not be comfortable using the cloud for everything — you may want to store sensitive files on your own server — reducing the overall load on your server will still end up saving you money.

Embracing the cloud also lets you be agile, trying new technologies and programs as they become available. You don’t worry about paying for updates and upgrades to web-based programs; these are done automatically.

Interested in how TWT could reduce your IT services bill?

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Topics: Cloud, To consider